Adding staff to your school

Only users with admin privilege can add staff members to a school.

To invite a new staff member to join your school, tap the gear ⛭ icon beside your profile picture avatar.

Select “Invite staff” and choose the role of the new staff member.

Adding an administrator#

Adding a staff member as admin will give them the same privilege as you. Admins can:

• Add/remove other staff members.
• Enrol/expel students.
• Update school settings.
• Update curriculums and subjects.
• Access all classrooms.
• Do everything the form teachers can do.

How to add an admin#

• Tap the gear ⛭ icon in the home page.
• Select "Invite staff".
• Choose the “Administrator” role.
• Enter the new staff’s email and tap the “Invite admin” button.

Adding a form teacher#

Form teachers have access to only one classroom.

Within their assigned classroom, form teachers can:

• Create new homework records (for specific students or the entire classroom).
• Record/update test scores for all subjects offered by that classroom.
• Record/update daily attendance.

How to add a form teacher#

• Choose the “Form Teacher” role in the invite staff workflow.
• Enter their email and select a classroom to assign the new teacher to.

Adding a subject teacher#

Subject teachers have access to one or more classrooms. Subject teachers can only create academic records for the subject they are assigned to.

While subject teachers can be assigned to more than one classroom, they cannot be assigned to more than one subject.

This means that a user can be assigned to teach Mathematics in many classrooms but won’t be able to take another subject.

How to add a subject teacher#

• Choose the “Subject teacher” role in the invite staff workflow.
• Select a subject to assign this subject teacher to.
• Enter their email and pick the classrooms that they’ll be teaching.

Subject teachers can:

• Create homework records only for their assigned subjects.
• Record/update test scores only for their assigned subjects.

Subject teachers cannot record/update daily classroom attendance. That privilege is assigned to an admin or form teacher of the classroom.

One staff-role policy#

Cosine allows users to only hold one staff role in a given school.

Staff roles include:

• Administrator
• Form teacher
• Subject teacher

This means that a user with a form teacher privilege in a school cannot be an administrator in the same school concurrently.

In future versions of the app, you’ll be allowed to change the role of users in your school in-app.

For now, you can use this workaround:

• Remove the user with the old role (e.g. Subject teacher)
• Add the user again for the new role (e.g. Administrator)

What happens next?#

Once you invite a new staff member, an invitation is emailed to them. If they are a registered Cosine user, they will receive a push notification on their app.

We will notify you when a new staff member joins your schools.